How Cloud Technology is Transforming HR
The cloud is everywhere nowadays; healthcare, banking, file management, and a host of other beneficial services can be found literally everywhere. If you have an internet connection, you can access the cloud. Nowhere has this been more helpful than in human resources departments around the world. Businesses are quickly realizing the value of having HR services in a cloud-based management system, and we’re going to show you why.
Allow Employees Easy Access to Their Own Information
Perhaps the most obvious reason is that it puts personnel information into the hands of the employees themselves. They can update addresses, phone numbers, emergency contact info and other personal data directly through their employee account, without ever having to hunt down the HR representative. This can be useful for protecting privacy information, as well as just helping someone maintain their dignity, say, in a messy divorce that they may not want to discuss with a co-worker.
Streamline and Simplify Time-Keeping
Time clocks are no longer necessary. Employees clock in by keying in a code on their smart-phone or when they arrive at the computer. There is no paper that needs to be tracked and kept up with, and there is no chasing people down on Monday morning because they didn’t submit their time sheet. All of the information is accessible digitally, and is automatically sent to the payroll processing at weeks’ end.
Ease of Benefits Management Systems
Oh, how we all hate open-enrollment. There are usually dozens of pages that need to be gone over carefully, and this needs to be signed here, and here, and… no, not that one, unless you’re waiving your rights, and did you remember to include your child’s identifier, and…
With cloud based technology, benefits management for employees is a breeze. Employees log in, make their selections, and are personally walked through the process screen-by-screen. The system will let them know if they’ve forgotten to make a selection, or if they are missing a piece of information before they can submit. It also allows HR personnel to find out exactly who still hasn’t completed their enrollment as the deadline approaches, so that they can reach out directly if someone needs assistance.
When you are using a cloud-based system to manage your HR, you’re not going to worry about whether or not the payroll clerk has called out sick. The system is always there, and usually backed up to multiple servers in various locations to ensure that nothing gets lost in the event of an equipment malfunction. This is perhaps one of the best reasons to use the cloud; relying on an internal server can mean loss of access if something goes wrong.
Less Reliant on Personnel
Cloud-based services can help reduce the workload of both your IT staff and your HR reps. IT doesn’t have to worry about maintaining the systems when they are cloud based, and they can focus more on hardware and networking issues, rather than trying to upgrade and maintain critical software programs. Your HR person can really get out and assist employees with finding solutions and explaining policies and benefits to them if they aren’t buried under a mountain of mundane and repetitive paperwork.
While the idea of investing in a cloud-based system may seem expensive and overwhelming, the time and resource saving over the long term are well worth the money spent, both for your employees and your bottom line. The time you spend training employees on how to use the program will be recouped down the line with less time spent dealing with HR issues.
Tresha D. Moreland, MBA, MS, SPHR, SSBBP, founder of HR C-Suite, is an HR thought leader in Human Resource Strategic Management. She has held key human resource leadership roles for over 20 years in multiple industries most recently a senior vice president in the healthcare industry.
Tresha is the founder and publisher of HR C-Suite (www.hrcsuite.com). HR C-Suite is a game changer results-based HR strategy website. It is a first-of-it's-kind site that organizes HR strategy based on desired business result.
She has developed a business philosophy of integrating human resources with business strategy, thus creating a hybrid HR leadership approach. This approach enables the leveraging human resources to achieve business results.